An accounts payable coordinator is responsible for processing invoices and payments for a company. This may include verifying invoices, coding invoices, and entering invoices into the accounting system. The coordinator may also be responsible for issuing payments, reconciling vendor statements, and maintaining vendor files.
Accounts Payable Coordinator job duties include:
- Maintain vendor accounts by requesting W-9s and updating account information
- Process invoices by verifying documentation and requesting approvals
- Resolve discrepancies by researching and communicating with vendors and employees
- Reconcile processed work by verifying entries and comparing system reports to balances
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
- Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
- Maintain accounting ledgers by verifying and posting account transactions
- Verify vendor accounts by reconciling monthly statements and related transactions
- Maintain historical records by microfilming and filing documents
- Protect organization's value by keeping information confidential
Accounts Payable Coordinator Job Requirements
Most employers require accounts payable coordinators to have at least an associate's degree in accounting or a related field. Certification is not typically required, but may give candidates a competitive edge. Accounts payable coordinators typically have at least two years of experience working in accounting or a related field.
Accounts Payable Coordinator Skills
- Accounts payable
- Invoices
- Payments
- Vendors
- Reconciliation
- Financial reports
- Microsoft Office
- QuickBooks
- Data entry
- 10-key
- Organizational skills
- Time management
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How to become an Accounts Payable Coordinator
The first step to becoming an accounts payable coordinator is to earn a high school diploma or equivalent. Many employers prefer candidates who have some postsecondary education, so consider taking some college courses in business or accounting. Once you have the necessary education, the next step is to gain experience working in accounts payable. Start by working as an accounts payable clerk or assistant, and then move up to a coordinator position. Pay attention to the accounting software your company uses, as you will need to be proficient in using it in order to coordinate accounts payable. Good organizational and communication skills are also essential for this position, as you will be coordinating with various departments within your company.
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