Top 12 Account Administrator Skills to Put on Your Resume
In today's job market, an Account Administrator needs a resume that signals sharp skills and real impact. The list below zeroes in on 12 core abilities employers look for, plus practical ways to sharpen them so your experience reads clear, credible, and current.
Account Administrator Skills
1. QuickBooks
QuickBooks is accounting software used to handle invoicing, expenses, payroll, and reporting for small and mid-sized businesses. It trims busywork and keeps books tidy.
Why It's Important
It centralizes financial activity, automates the routine, and improves accuracy. That means faster closes, cleaner audits, and fewer headaches.
How to Improve QuickBooks Skills
Update and standardize: Stay on the latest release and lock in a month-end close checklist with reconciliations, reviews, and close dates.
Tune access: Use role-based permissions and the audit log. Limit who can void, edit, or export.
Bank feeds that work for you: Build bank rules, clean up payee lists, and reconcile weekly, not just at month end.
Chart of Accounts hygiene: Merge duplicates, use classes/locations/projects consistently, and archive what’s stale.
Automate the grunt work: Recurring invoices/bills, memorized transactions, and scheduled reports save hours.
Integrations: Connect time tracking, bill pay, and receipt capture apps to reduce manual entry.
Backups and reviews: Back up data, run exception reports (negative balances, uncategorized entries), and fix at the source.
How to Display QuickBooks Skills on Your Resume
2. Salesforce
Salesforce is a cloud CRM for managing accounts, opportunities, service, and workflows across teams. It’s your customer source of truth.
Why It's Important
It streamlines handoffs, surfaces pipeline health, and powers consistent service. Better data in, better outcomes out.
How to Improve Salesforce Skills
Automate with Flow: Replace legacy Workflow Rules and Process Builder with Salesforce Flow for assignments, approvals, and screen-guided steps.
Data quality first: Use validation rules, required fields, matching/duplicate rules, and regular deduping. Define field standards and stick to them.
Right access, right people: Favor Permission Sets over profiles. Review sharing settings and field-level security regularly. Enforce MFA.
Design for the user: Clean page layouts, Dynamic Forms, and tailored apps/tabs. Dashboards that show what matters now.
Release rhythm: Track seasonal releases, pilot relevant features, and retire unused fields, reports, and flows.
Feedback loop: Collect user pain points, iterate quickly, and document the process conventions.
How to Display Salesforce Skills on Your Resume
3. Excel
Excel is the backbone of analysis and reporting: budgets, reconciliations, ad hoc checks, you name it.
Why It's Important
It lets you clean, shape, and analyze data quickly, then present results clearly. Accuracy goes up. Time sinks go down.
How to Improve Excel Skills
Modern functions: XLOOKUP, FILTER, UNIQUE, LET, LAMBDA, and dynamic arrays beat old workarounds. PivotTables for summaries.
Power Query and Power Pivot: Automate data imports, transforms, and modeling. DAX for robust measures.
Data controls: Data Validation, Conditional Formatting, and structured tables to prevent errors before they spread.
Automation: VBA or Office Scripts for repetitive tasks. If available, use Python in Excel for advanced analysis.
Speed and discipline: Keyboard shortcuts, named ranges, clear labeling, and an error-checking routine.
Charts that tell a story: Clean axis, consistent colors, simple visuals. Dashboards over clutter.
How to Display Excel Skills on Your Resume
4. SAP
SAP provides ERP capabilities (often via S/4HANA) across finance, procurement, and beyond. One system, unified processes.
Why It's Important
It enforces consistency, speeds close cycles, and anchors compliance. Real-time views, fewer silos.
How to Improve SAP Skills
Stay current: Apply feature and security updates on schedule. Track SAP Notes that affect finance.
Role governance: Design least-privilege roles, review Segregation of Duties, and monitor change logs.
Fiori first: Use SAP Fiori apps for simpler, role-based UX. Surface the tasks users do daily.
Data quality: Master data stewardship, posting controls, and automated validations to prevent rework.
Automate: Leverage workflows, templates, and job scheduling for recurring postings and approvals.
Performance watch: Track bottlenecks, tune queries, and archive old data with policy.
How to Display SAP Skills on Your Resume
5. Oracle
Oracle offers databases and enterprise applications that handle high-volume, high-integrity financial data and processes.
Why It's Important
It delivers robustness, security, and scale for core financial records, reporting, and analytics.
How to Improve Oracle Skills
Patch discipline: Follow quarterly Critical Patch Updates and test before rollout.
Tune performance: Review AWR/ADDM reports, tune heavy SQL, and right-size indexes and partitions.
Solid backup and recovery: Use RMAN, test restores regularly, and document RPO/RTO clearly.
Tight security: Enforce least-privilege roles, auditing, TDE (where applicable), and MFA for consoles.
Data lifecycle: Purge or archive according to policy. Keep tables lean and stats fresh.
How to Display Oracle Skills on Your Resume
6. NetSuite
NetSuite is a cloud ERP covering accounting, inventory, CRM, and commerce. One login, many workflows.
Why It's Important
It gives real-time visibility and unified processes across finance and operations, enabling faster decisions.
How to Improve NetSuite Skills
Role clarity: Build roles with only what’s needed. Enforce 2FA and periodic access reviews.
Saved Searches and dashboards: Surface KPIs, exceptions, and tasks to cut chasing.
SuiteFlow and SuiteScript: Automate approvals, postings, and data checks. Log and document each automation.
Close controls: Use period close checklists, approvals, and locked periods to prevent late edits.
Sandbox first: Test customizations and new features before production.
Health checks: Tidy subsidiaries, currencies, items, and accounts; archive what you no longer need.
How to Display NetSuite Skills on Your Resume
7. Xero
Xero is cloud accounting for small and mid-sized businesses with real-time bank feeds, invoicing, payroll, and reporting.
Why It's Important
It simplifies collaboration with clients and teammates, keeps data fresh, and keeps compliance tasks organized.
How to Improve Xero Skills
Security: Enable MFA, tidy user roles, and review logins regularly.
Bank rec mastery: Set rules, standardize payees, and reconcile daily when volumes spike.
Clean setup: Standardize the chart of accounts, use tracking categories, and lock past periods post-close.
Automation: Recurring invoices, repeating bills, and automatic reminders to tighten cash collection.
Attachments and source: Store bills/receipts alongside transactions for audit-ready records.
Health reviews: Aged receivables/payables checks, suspense/uncoded lines, and tax return tie-outs each month.
How to Display Xero Skills on Your Resume
8. ADP
ADP provides payroll and HCM tools—tax filings, time, benefits, and compliance all connected.
Why It's Important
Payroll accuracy and timely filings are nonnegotiable. ADP helps standardize, track, and prove compliance.
How to Improve ADP Skills
Configuration review: Validate pay cycles, tax jurisdictions, and accrual rules against policy.
Access and security: Enforce MFA, clean up roles, and limit sensitive exports.
Automation: Auto-schedule payroll runs, imports, and GL interfaces. Reduce manual edits with templates.
Integrations: Connect timekeeping, HRIS, and accounting to eliminate duplicate entry.
Audit trails: Reconcile payroll to bank and GL, track retro changes, and keep documentation close.
Training cadence: Refresh admins and managers on new features and compliance updates.
How to Display ADP Skills on Your Resume
9. PeopleSoft
PeopleSoft covers finance, HR, and supply chain processes with deep controls and strong auditability.
Why It's Important
It streamlines transactions, strengthens reporting, and maintains compliance with clear roles and workflows.
How to Improve PeopleSoft Skills
Stay current with PUM: Apply PeopleSoft Update Manager images and PeopleTools upgrades methodically.
UX improvements: Use Fluid UI and simplify component navigation and page fields.
Security hardening: Role-Based Access Control, row-level security, and masking where needed. Review logs.
Performance: Monitor with Performance Monitor, tune slow components, and archive old data.
User readiness: Provide role-based guides and quick videos for common tasks to reduce tickets.
How to Display PeopleSoft Skills on Your Resume
10. Microsoft Dynamics
Microsoft Dynamics (Dynamics 365 Finance, Business Central, Sales, and more) blends ERP and CRM with Microsoft’s broader ecosystem.
Why It's Important
It unifies processes, tightens data integrity, and connects naturally with Outlook, Teams, and Power BI.
How to Improve Microsoft Dynamics Skills
Design for roles: Clean forms, views, and dashboards tailored to finance, sales, or service tasks.
Security and governance: Maintain security roles, field security, audit history, and environment backups.
Automation: Build flows in Power Automate for approvals, notifications, and record syncs.
Data quality: Use business rules, duplicate detection, and periodic data cleanup jobs.
Analytics: Connect to Power BI for robust reporting. Standardize KPIs and refresh schedules.
Change management: Use solution layering, dev/test/prod environments, and release notes to manage updates.
How to Display Microsoft Dynamics Skills on Your Resume
11. Tableau
Tableau turns raw data into sharp, interactive visuals that answer real questions fast.
Why It's Important
It helps stakeholders see trends, spot anomalies, and make decisions without wading through spreadsheets.
How to Improve Tableau Skills
Model the data: Set correct joins/relationships, pick the right grain, and prefer extracts when performance suffers.
Design with intention: Use actions, parameters, and layout containers. Keep dashboards focused and responsive.
Performance tuning: Limit quick filters, use context appropriately, and watch the Performance Recorder.
Governance: Projects, permissions, and scheduled refreshes in Tableau Cloud/Server with clear ownership.
Advanced skills: Level of Detail (LOD) expressions, table calcs, and Tableau Prep for repeatable cleaning.
Feedback: Observe how users interact and iterate quickly on the pain points.
How to Display Tableau Skills on Your Resume
12. SQL
SQL manages and queries data in relational databases. It’s the language behind accurate reports and reconciliations.
Why It's Important
You can pull exactly what you need, validate source data, and automate checks that keep the numbers honest.
How to Improve SQL Skills
Core fluency: SELECT, JOINs, GROUP BY, subqueries, and CTEs. Window functions for running totals, ranks, and period-over-period.
Performance: Read query plans, index on need (and maintain them), and avoid SELECT * in production queries.
Data design: Normalize where it helps, denormalize for reporting when justified, and define clear primary/foreign keys.
Quality and safety: Constraints, transactions, and idempotent scripts. Test on staging before production.
Consistency: Naming conventions, comments, reusable views, and stored procedures where appropriate.
Practice: Rebuild reports directly from source, reconcile totals, and pressure-test edge cases.
How to Display SQL Skills on Your Resume
