Top 12 Assistant Office Manager Skills to Put on Your Resume

In today’s scrappy hiring climate, an Assistant Office Manager needs a nimble mix of organization, systems savvy, and people skills to shine. Put the dozen most relevant capabilities front and center on your resume, and you’ll signal you can keep daily operations humming while lifting the team around you.

Assistant Office Manager Skills

1. QuickBooks
2. Microsoft Office
3. Google Workspace
4. Trello
5. Slack
6. Zoom
7. Salesforce
8. Asana
9. SAP
10. Adobe Acrobat
11. SharePoint
12. Oracle NetSuite

1. QuickBooks

QuickBooks is accounting software for small and mid-sized businesses that simplifies invoicing, payroll, expense tracking, and bookkeeping. For an Assistant Office Manager, it’s the daily ledger and the pulse check.

Why It's Important

It centralizes financial activity—income, bills, reimbursements, payroll—so records stay accurate, reports run fast, and decisions don’t stall.

How to Improve QuickBooks Skills

Make it work harder without working longer:

1. Train with intent: Use tutorials and built-in guides; practice core workflows until they’re second nature.

2. Connect your stack: Integrate payment processors, time tracking, and expense tools to cut manual entry.

3. Tune reports: Customize dashboards and recurring reports for cash flow, A/P, and A/R you can scan at a glance.

4. Back up on a schedule: Automate backups and set a restore point policy.

5. Stay current: Update regularly for security patches and new features.

6. Learn shortcuts: Keyboard commands shave minutes off repetitive tasks.

Stack these habits and QuickBooks turns into a quiet engine behind the scenes.

How to Display QuickBooks Skills on Your Resume

2. Microsoft Office

Microsoft Office bundles Word, Excel, PowerPoint, Outlook, and more—your everyday toolkit for documents, data, slides, and communications.

Why It's Important

Because it touches everything: drafting policies, analyzing budgets, presenting updates, managing calendars and inboxes. It’s the backbone of administrative work.

How to Improve Microsoft Office Skills

Push past the basics and let the suite carry more weight:

1. Go advanced: PivotTables, conditional formatting, and formulas in Excel; Mail Merge and styles in Word; Slide Masters and custom layouts in PowerPoint.

2. Start from strong templates: Build branded templates for recurring docs and decks; add only what’s unique each time.

3. Automate drudgery: Macros in Excel, Quick Steps in Outlook, and Power Automate flows for cross-app routines.

4. Collaborate live: Co-author documents, manage version history, and use shared calendars and shared mailboxes.

5. Keep up with updates: New features roll out often—review what changes and adopt what sticks.

6. Take focused courses: Short, role-based training tightens skills that matter most on the job.

Mastery shows up as cleaner documents, faster analysis, and fewer manual steps.

How to Display Microsoft Office Skills on Your Resume

3. Google Workspace

Google Workspace is a cloud suite for email, calendar, docs, sheets, forms, storage, chat, and video—real-time collaboration without the version chaos.

Why It's Important

It shortens feedback loops, centralizes files, and streamlines coordination across teams and time zones.

How to Improve Google Workspace Skills

Turn it into a tidy, humming system:

1. Extend with add-ons: Bring in marketplace apps that match your workflows—project tracking, approvals, e-signatures.

2. Lean on Sheets and Forms: Build trackers, dashboards, and form-driven intake to capture requests and auto-route work.

3. Automate with Apps Script: Small scripts, big wins—generate docs, move data, send alerts.

4. Calendar like a pro: Shared calendars, appointment schedules, and smart time-zone handling keep meetings sane.

5. Organize Drive: Standardize folder structures and permissions; label, share, and archive with intention.

6. Meet and Chat for clarity: Use rooms/spaces, threads, and Meet recordings with summaries to keep everyone aligned.

7. Track new features: Review release notes and adopt improvements that speed up daily work.

Small tweaks compound into major productivity lift.

How to Display Google Workspace Skills on Your Resume

4. Trello

Trello is a visual project board—lists and cards for tasks, due dates, attachments, and handoffs.

Why It's Important

It lays work out where everyone can see it. Priorities, blockers, status—nothing hides.

How to Improve Trello Skills

Make boards do the heavy lifting:

1. Tailor boards: One per project or team; clear columns, labels, and checklists that mirror your process.

2. Integrate essentials: Connect chat, cloud storage, and calendars so context follows the card.

3. Automate with Butler: Trigger actions to move cards, add checklists, assign owners, and send nudges.

4. Start with templates: Use proven layouts, then tweak for your rhythm.

5. Review and prune: Regularly archive done work and stale cards; keep the signal high.

6. Set permissions wisely: Control access for sensitive items and external collaborators.

7. Train the team: Short walk-throughs and a one-page guide prevent chaos later.

Once dialed in, Trello becomes a living status report.

How to Display Trello Skills on Your Resume

5. Slack

Slack is a team messaging hub with channels, DMs, huddles, and a constellation of app integrations.

Why It's Important

It centralizes conversation and decisions, trims email clutter, and speeds coordination across projects.

How to Improve Slack Skills

Keep it tidy, fast, and focused:

1. Use huddles for quick talks: Resolve in minutes what would take 30 messages.

2. Structure channels: Naming conventions, topic descriptions, and pinned posts keep context handy.

3. Integrate your tools: Connect calendar, task boards, and file storage so updates land where people work.

4. Automate workflows: Build lightweight forms and notifications for approvals, requests, and reminders.

5. Tune notifications: Custom alerts and do-not-disturb reduce noise and protect focus time.

The right habits prevent Slack from turning into a firehose.

How to Display Slack Skills on Your Resume

6. Zoom

Zoom powers video calls, webinars, and hybrid meetings with screensharing, chat, and recording.

Why It's Important

It keeps teams connected across locations and time zones, so projects move even when people aren’t in the same room.

How to Improve Zoom Skills

Make meetings smoother, safer, and more engaging:

1. Run efficiently: Learn keyboard shortcuts, schedule from your calendar, and use templates for recurring meetings.

2. Secure access: Enable waiting rooms, passcodes, and host-only share; lock meetings when everyone’s in.

3. Boost participation: Breakout rooms for small-group work, polls for feedback, and clear agendas with time-boxing.

Good setup means fewer hiccups and better outcomes.

How to Display Zoom Skills on Your Resume

7. Salesforce

Salesforce is a cloud CRM platform for tracking leads, accounts, opportunities, service cases, and all the interactions that bind them.

Why It's Important

It unifies customer data, aligns teams, and surfaces insights that sharpen decisions and service quality.

How to Improve Salesforce Skills

Shape it around your workflows and keep the data clean:

1. Customize smartly: Page layouts, fields, and record types should match how your team actually works.

2. Integrate key apps: Connect email, chat, e-signature, and finance tools so information flows without copy-paste.

3. Train with Trailhead-style learning: Short, practical modules help everyone use features the same way.

4. Automate with Flow: Replace legacy workflow rules and Process Builder with Flows for assignments, notifications, and approvals.

5. Manage data quality: Validation rules, deduping, field requirements, and regular audits prevent reporting headaches.

6. Close the loop: Gather user feedback and iterate configurations regularly.

The payoff: reliable reports and fewer manual touches.

How to Display Salesforce Skills on Your Resume

8. Asana

Asana tracks tasks, projects, timelines, and dependencies—clear owners, clear due dates, clear progress.

Why It's Important

It reduces status-chasing, clarifies priorities, and turns sprawling to-do lists into accountable plans.

How to Improve Asana Skills

Build a system that scales with your workload:

1. Standardize templates: Project and task templates keep recurring work consistent and fast to spin up.

2. Integrate your ecosystem: Connect chat, calendars, cloud storage, and email for seamless updates.

3. Use dashboards and views: Timelines, workload views, and custom fields spotlight bottlenecks early.

4. Automate with Rules: Auto-assign, set due dates, and move tasks between sections when triggers fire.

5. Educate the team: Short training plus a usage guide prevents rogue workflows.

6. Review regularly: Archive finished projects, refine fields, and adjust templates as needs evolve.

Less chasing. More finishing.

How to Display Asana Skills on Your Resume

9. SAP

SAP is an enterprise resource planning platform that ties together finance, supply chain, operations, HR, and reporting into one system.

Why It's Important

It standardizes processes, improves data accuracy, and gives leadership the reporting needed to steer the business.

How to Improve SAP Skills

Grow knowledge and sharpen day-to-day execution:

1. Targeted training: Take role-specific courses for the modules you touch most.

2. Practice safely: Use a sandbox to test transactions and workflows without risking live data.

3. Join user communities: Swap tips, troubleshoot faster, and learn proven configurations.

4. Know the Help Portal: Documentation and “how-to” guides accelerate problem solving.

5. Keep current: Track release changes and adopt improvements that reduce manual work.

6. Time-saving techniques: Learn favorites, variants, and keyboard shortcuts to speed navigation.

Confidence in SAP comes from repetition plus a few well-placed efficiencies.

How to Display SAP Skills on Your Resume

10. Adobe Acrobat

Adobe Acrobat creates, edits, secures, and organizes PDFs—still the standard for sharing fixed-format documents.

Why It's Important

Contracts, forms, and policies often live as PDFs. Being quick with edits, signatures, and security settings keeps work moving.

How to Improve Adobe Acrobat Skills

Speed, security, and collaboration—dial up all three:

1. Learn shortcuts: Navigation, commenting, and edit commands save real time when repeated all day.

2. Customize toolbars: Pin your top actions so they’re always one click away.

3. Protect sensitive docs: Apply passwords, restrict printing and editing, and redact properly.

4. Optimize files: Compress and clean PDFs for faster sharing without garbling text or images.

5. Use cloud connections: Store and share via your document cloud or approved drives for version control.

6. Comment like a pro: Standardize stamps, markups, and review workflows to shorten signoff cycles.

7. Update routinely: New features and security fixes are worth having.

Smoother document handling means fewer bottlenecks across the office.

How to Display Adobe Acrobat Skills on Your Resume

11. SharePoint

SharePoint is Microsoft’s platform for document management, team sites, and secure sharing—searchable, structured, and accessible.

Why It's Important

It organizes content, automates approvals, and reduces version confusion, which translates to fewer delays and cleaner compliance.

How to Improve SharePoint Skills

Design with structure and governance in mind:

1. Map your information architecture: Libraries, metadata, and content types make files easy to find and manage.

2. Set permissions deliberately: Groups and role-based access protect sensitive material without blocking work.

3. Automate with Power Automate: Build flows for approvals, notifications, and routine document handling.

4. Extend with Power Apps: Simple forms and apps reduce errors and standardize data entry.

5. Maintain content hygiene: Review, archive, and expire documents on a schedule.

6. Train and support: Short guides and refreshers keep everyone using sites the right way.

With good structure plus automation, SharePoint becomes an invisible helper.

How to Display SharePoint Skills on Your Resume

12. Oracle NetSuite

Oracle NetSuite is a cloud suite for finance, CRM, inventory, eCommerce, and reporting—an all-in-one operational backbone.

Why It's Important

It brings accounting, orders, and customer data under one roof, tightening controls and accelerating decisions.

How to Improve Oracle Netsuite Skills

Shape the system to match how your business runs:

1. Invest in training and certification: Role-based learning unlocks features you might otherwise miss.

2. Customize and automate: Use SuiteCloud tools and SuiteFlow to tailor fields, workflows, and approvals.

3. Integrate systems: Connect payroll, e-commerce, and support tools via SuiteTalk or connectors to keep data in sync.

4. Use SuiteAnalytics: Build saved searches, KPIs, and dashboards for real-time insights.

5. Leverage community and support: Tap user groups and admins to solve problems and share proven setups.

When tuned well, NetSuite reduces manual reconciliation and surfaces the metrics that matter.

How to Display Oracle Netsuite Skills on Your Resume