Top 12 Document Control Specialist Skills to Put on Your Resume
In document-heavy industries that demand accuracy and speed, a Document Control Specialist anchors the flow of information. Your resume should broadcast the skills that keep records tidy, secure, traceable, and ready at a blink—without losing the thread as projects shift and teams grow.
Document Control Specialist Skills
- SharePoint
- Documentum
- ISO 9001
- Aconex
- Laserfiche
- AutoCAD
- Microsoft Office
- Adobe Acrobat
- Quality Management
- EDMS (Electronic Document Management System)
- Confluence
- FileNet
1. SharePoint
SharePoint is a web-based collaboration and content management platform that ties tightly into Microsoft 365. Document Control Specialists use it to centralize files, govern access, maintain version history, and coordinate reviews across teams and sites.
Why It's Important
SharePoint provides a secure, searchable hub for document lifecycle control—intake, review, approval, distribution, retention—so teams stay aligned and audit-ready.
How to Improve SharePoint Skills
Strengthen structure, guardrails, and flow—then keep it clean.
Structure and Metadata: Build clear libraries with managed metadata, content types, and naming rules for fast retrieval.
Version Control: Turn on major/minor versions and check-in/out for controlled edits and a trustworthy history.
Permissions and Security: Use groups and least-privilege access. Apply sensitivity labels and retention policies when appropriate.
Workflow Automation: Use Power Automate for submissions, approvals, reminders, and escalations. Cut manual touches.
Governance: Define who creates sites, how libraries are built, and when content is archived. Write it down. Teach it.
Audits and Cleanups: Archive stale content, fix orphaned permissions, and trim duplicate or obsolete files.
Integration: Connect with Teams, Outlook, and OneDrive for seamless collaboration and controlled sharing.
Done right, SharePoint becomes the calm center of your document universe.
How to Display SharePoint Skills on Your Resume
2. Documentum
Documentum (now OpenText Documentum) is an enterprise content management platform for regulated, large-scale environments. It supports strict governance, complex workflows, and compliance-heavy lifecycles.
Why It's Important
It delivers hardened access control, validated workflows, and traceable records—core needs when audits happen and nothing can slip.
How to Improve Documentum Skills
Tune the engine, then teach everyone to drive it the same way.
Streamline Workflows: Map business processes precisely and remove unnecessary gates. Shorter paths, fewer errors.
Tighten Access: Implement role-based permissions and segregation of duties. Log everything.
Smarter Search: Standardize metadata, required fields, and taxonomies. Index thoroughly for quick retrieval.
Retention and Disposal: Automate retention schedules, holds, and defensible disposition to meet policy and regulatory needs.
Collaboration: Pair Documentum with team tools while keeping the system of record in one place.
Training: Provide scenario-based training and job aids. Consistency beats guesswork.
Review and Improve: Audit usage, monitor performance, and fold user feedback into periodic updates.
How to Display Documentum Skills on Your Resume
3. ISO 9001
ISO 9001 defines requirements for a quality management system. For document control, it means controlled creation, approval, change management, distribution, access control, and retention—documented and dependable.
Why It's Important
It standardizes how documents are made and maintained, boosting consistency, traceability, and compliance across the organization.
How to Improve ISO 9001 Skills
Make the system simple to follow and impossible to ignore.
Standardize Procedures: Define document creation, review, approval, and revision processes. Use uniform templates.
Use a DMS: Manage versions, access, and audit trails in a centralized system with clear ownership.
Audit Regularly: Schedule internal audits and management reviews. Fix root causes, not just symptoms.
Train and Communicate: Teach requirements, show examples, and refresh often. New hires and veterans alike.
Continuous Improvement: Capture findings and feedback, then update procedures and forms deliberately.
How to Display ISO 9001 Skills on Your Resume
4. Aconex
Aconex (by Oracle) is a cloud platform built for construction and engineering document control—drawings, RFIs, submittals, transmittals, and correspondence all in one controlled stream.
Why It's Important
It creates a single source of truth for multi-party projects, keeping records consistent, time-stamped, and traceable across contractors and owners.
How to Improve Aconex Skills
Dial in your setup before the first drawing lands.
Workflow Design: Configure review and approval routes for submittals and RFIs. Minimize loops and rework.
Metadata Discipline: Standardize fields and naming for packages and drawings. Retrieval gets fast, reporting gets reliable.
Dashboards and Reports: Monitor cycle times, overdue actions, and bottlenecks. Nudge where it matters.
Data Integrity: Enforce revision control and document supersedence. Archive properly.
Integrations: Connect with scheduling, BIM, or ERP systems when needed to cut double entry.
Skills Uplift: Train project teams on submissions, markups, and correspondence etiquette.
How to Display Aconex Skills on Your Resume
5. Laserfiche
Laserfiche is a document management and process automation platform. It centralizes records, routes work, and enforces policies with searchable metadata and audit trails.
Why It's Important
It speeds up routing and approvals, maintains strong security controls, and simplifies audits—without drowning teams in manual steps.
How to Improve Laserfiche Skills
Automate the boring. Secure the sensitive. Keep the rest discoverable.
Workflow Automation: Build routings for intake, approvals, exceptions, and archival. Add reminders and escalations.
Forms: Replace manual forms with digital ones to capture clean data at the start.
Metadata: Create required fields, dropdowns, and validation rules. Search becomes instant, errors drop.
Security: Apply role-based permissions, redact where needed, and review audit logs.
Lifecycle Rules: Set retention, legal holds, and archival schedules that match policy.
Stay Current: Keep the platform updated and share quick tips when features change.
Community and Practice: Build internal standards and share recipes for common processes.
How to Display Laserfiche Skills on Your Resume
6. AutoCAD
AutoCAD is CAD software for detailed 2D and 3D designs used across engineering, architecture, and construction. Document control focuses on managing drawing files, revisions, xrefs, and issue sets.
Why It's Important
Accurate drawings are the backbone of projects. Clean versioning and controlled distribution prevent costly mistakes on site.
How to Improve AutoCAD Skills
Standardize. Automate. Track.
Data Extraction: Pull block attributes and drawing data into logs and registers to reduce manual data entry.
Block Libraries: Maintain approved, standardized blocks and linetypes. Consistency saves hours.
Automation: Use scripts or batch tools for plotting, attribute updates, and publishing.
Sheet Sets: Manage sets for packaging, revisions, and transmittals without chaos.
Collaboration: Use shared views or cloud storage for reviews, with strict controls on who can edit source files.
Standards Enforcement: Apply CAD standards and run periodic checks to catch noncompliance early.
How to Display AutoCAD Skills on Your Resume
7. Microsoft Office
Microsoft Office (now Microsoft 365 apps) includes Word, Excel, PowerPoint, and Outlook—core tools for authoring, tracking, and distributing controlled documents and registers.
Why It's Important
These apps are everywhere. Mastery means consistent templates, clean change control, and transparent communication.
How to Improve Microsoft Office Skills
Squeeze more from the tools you already open every day.
Templates and Styles: Use locked templates, styles, and content controls for consistent formatting.
Advanced Review: Lean on Track Changes, Comments, and Version History for clean approvals.
Add-ins and Macros: Automate stamps, cover sheets, and registers where safe and approved.
SharePoint and OneDrive: Store working and final copies with versioning, permissions, and retention.
Power Automate: Trigger notifications, approvals, and reminders without manual chasing.
Security: Use password protection, encryption, and sensitivity labels for sensitive files.
How to Display Microsoft Office Skills on Your Resume
8. Adobe Acrobat
Adobe Acrobat is the standard for creating, editing, securing, and validating PDFs—often the final, controlled format for external distribution.
Why It's Important
It protects content integrity, enables formal approvals, and supports accessibility and archival standards.
How to Improve Adobe Acrobat Skills
Make PDFs precise, protected, and easy to review.
Templates: Create standardized PDF cover pages, stamps, and bookmarks for repeatable outputs.
Action Wizard: Batch watermarking, flattening, redaction, and optimization to cut repetitive work.
Security: Apply password protection, certificate signatures, and redaction correctly. Verify before release.
Review at Scale: Use comments, markups, and shared reviews to gather feedback quickly.
Cloud Connections: Store in approved cloud repositories for version control and controlled sharing.
Accessibility: Tag PDFs, add alt text, and run accessibility checks to meet policy and legal needs.
Keep Current: Track feature updates and refresh internal guidance as tools evolve.
How to Display Adobe Acrobat Skills on Your Resume
9. Quality Management
Quality Management for document control means making sure procedures, work instructions, and records meet defined standards, stay current, and remain traceable through their lifecycle.
Why It's Important
It reduces errors, anchors compliance, and keeps processes repeatable—so quality isn’t a surprise, it’s a habit.
How to Improve Quality Management Skills
Build clarity into the process and feedback into the loop.
Standardize: Clear SOPs, controlled templates, and consistent metadata. No guesswork.
Adopt an EDMS: Centralize control, approvals, and audit trails. One source of truth.
Training: Ongoing, role-based training so people follow the same playbook.
Audits: Schedule internal audits. Document findings. Fix root causes.
Cross-Team Collaboration: Align requirements with operations, engineering, legal, and compliance.
Data Security and Compliance: Apply relevant regulations and internal policies consistently.
Continuous Improvement: Use KPIs and feedback to refine procedures and tools over time.
How to Display Quality Management Skills on Your Resume
10. EDMS (Electronic Document Management System)
An EDMS stores, controls, and tracks electronic documents and digitized paper records with search, versioning, audit trails, and permissions baked in.
Why It's Important
It’s the backbone of scalable document control—fast retrieval, consistent governance, and lower risk across the content lifecycle.
How to Improve EDMS (Electronic Document Management System) Skills
Make the system effortless for users and relentless for compliance.
Process Audits: Review workflows end to end. Remove redundancies, document the path, and lock it in.
Security: Enforce role-based access, encryption at rest and in transit, and regular permission reviews.
Indexing: Define taxonomies, required metadata, and file plans so search works every time.
Automation: Use rules for classification, retention, and routing. Let the system do the heavy lifting.
Compliance: Align retention and disposition with policy and regulations. Enable legal holds.
User Adoption: Provide training, quick guides, and in-app tips. Measure usage and fix friction points.
Feedback Loop: Collect suggestions and defects, prioritize, and release improvements regularly.
Patching and Upgrades: Stay current on updates to improve security and performance.
How to Display EDMS (Electronic Document Management System) Skills on Your Resume
11. Confluence
Confluence is a collaborative workspace for creating, organizing, and sharing procedures, how-tos, and project documentation—all in one place.
Why It's Important
It keeps collective knowledge structured, searchable, and versioned, so teams move faster with fewer contradictions.
How to Improve Confluence Skills
Make pages useful on day one and accurate on day one hundred.
Templates: Standardize page templates for policies, procedures, and meeting notes.
Version Control: Track changes and use change logs for critical documents.
Permissions: Set space- and page-level access to protect sensitive content.
Integrations: Connect with Jira or task tools to tie documentation to work in progress.
Findability: Use clear page hierarchies, labels, and concise titles.
Reviews: Implement periodic content reviews and approval workflows for controlled documents.
Content Audits: Archive outdated pages and reduce duplication to keep search results clean.
Training: Offer short how-tos on page creation, formatting, and linking standards.
How to Display Confluence Skills on Your Resume
12. FileNet
FileNet (IBM) is an enterprise content and workflow platform for managing high-volume documents with tight security and process automation.
Why It's Important
It supports complex, regulated processes with reliable storage, fine-grained permissions, and auditable workflows.
How to Improve FileNet Skills
Configure once, benefit everywhere.
Metadata and Indexing: Define robust properties and classes for fast, accurate retrieval.
Workflow Automation: Build approval and distribution flows with meaningful SLAs and escalations.
Security Hardening: Review access controls regularly, apply least privilege, and monitor activity.
User Enablement: Train teams on uploading, classifying, and searching. Provide quick reference guides.
Integrations: Connect FileNet with ERP, CRM, or line-of-business apps to centralize the record of truth.
Maintenance: Patch, monitor performance, and audit configurations to keep the system stable and compliant.
How to Display FileNet Skills on Your Resume
