Top 12 Document Controller Skills to Put on Your Resume

In the highly organized and detail-heavy world of document control, the skills you show on a resume can swing doors open. The right mix signals precision, consistency, and calm control under version chaos. Below, a refreshed list of the top 12 skills document controllers should spotlight—tight, current, and tuned to how teams actually work today.

Document Controller Skills

1. SharePoint
2. Documentum
3. Aconex
4. ISO 9001
5. AutoCAD
6. Microsoft Office
7. Adobe Acrobat
8. Oracle Primavera
9. SAP Document Management
10. Laserfiche
11. Quality Management
12. Information Governance

1. SharePoint

SharePoint is a web-based platform for storing, organizing, sharing, and accessing documents from anywhere. For a Document Controller, it’s the vault and the workflow lane: structure, control, auditability, and collaboration in one place.

Why It's Important

SharePoint offers a central, secure hub for document control—versioning, permissions, approvals, and tight integration with Microsoft 365. Order replaces drift.

How to Improve SharePoint Skills

To sharpen SharePoint in a document control setting, emphasize:

1. Structure and Organization: Build a clear information architecture. Use metadata and content types so search actually finds what matters. (SharePoint Metadata)

2. Permissions Management: Keep access scoped to roles and projects. Review permissions frequently. (SharePoint Permissions)

3. Version Control: Enforce check-in/check-out and version history to preserve traceability. SharePoint Versioning

4. Workflow Automation: Configure approval flows for reviews and releases using built-in workflows or Power Automate. (SharePoint Workflows)

5. Training and Support: Provide short, recurring training and a quick-reference hub so users follow the system as designed. SharePoint Training

Do this well and you’ll cut retrieval time, tighten audits, and reduce rework.

How to Display SharePoint Skills on Your Resume

2. Documentum

Documentum (now part of OpenText) is an enterprise content management platform for storing, controlling, and tracking documents at scale—high compliance, deep metadata, heavy-duty workflows.

Why It's Important

It centralizes regulated content, enforces governance, and streamlines complex review cycles. A Document Controller gets audit-ready traceability without juggling shadow systems.

How to Improve Documentum Skills

Stronger outcomes come from cleaner structure and adoption:

1. Optimize Metadata: Standardize required fields and taxonomies. Better tags, better search.

2. Implement Workflows: Build automated routes for review and approval. Reduce manual chasing. Explore workflow solutions.

3. Training and User Adoption: Offer role-based training. Provide quick-start guides for creators, reviewers, and approvers. Check out training options.

4. Regular Audits and Cleanups: Purge stale content and fix gaps in classifications. Understand auditing features.

5. Security and Access Control: Align permissions with least-privilege. Review sensitive content regularly. Review security best practices.

6. Integration with Other Tools: Connect to ERP/PLM systems to avoid duplicate data entry. Learn about integration capabilities.

7. Leverage D2 Configurations: Configure user-friendly interfaces and rules to match business processes. Dive into D2 configurations.

8. Feedback Loop: Keep a standing backlog for improvements sourced from end users.

The payoff: faster cycles, fewer errors, happier auditors.

How to Display Documentum Skills on Your Resume

3. Aconex

Aconex is a cloud platform tailored to construction and engineering—documents, workflows, correspondence, and transmittals across contractors and owners, all tracked.

Why It's Important

It corrals project documentation end to end, cutting miscommunication and controlling revisions across sprawling teams.

How to Improve Aconex Skills

Make it hum by tightening rules and flow:

1. Streamline Document Management: Establish naming conventions, consistent metadata, and standard templates. Use Aconex’s document control features to keep everything uniform.

2. Enhance Collaboration: Push all parties to work inside Aconex—drawings, RFIs, mail—so the audit trail tells the whole story.

3. Automate Workflows: Configure review and approval paths by discipline and package. Shorter cycles, fewer handoffs.

4. Training and Support: Provide onboarding for new vendors and refreshers for long-running projects. Reference Aconex training and support resources.

5. Data Analytics and Reporting: Use dashboards to spot bottlenecks and overdue actions. Reporting and analytics tools help you intervene early.

6. Security and Compliance: Apply granular permissions and follow project-level data retention rules. Use Aconex security and compliance guidance.

The result is steadier execution and fewer surprises in handover.

How to Display Aconex Skills on Your Resume

4. ISO 9001

ISO 9001 sets the requirements for a quality management system. For document control, that means defined procedures, consistent records, and traceable changes—evidence of control.

Why It's Important

It standardizes how documents are created, approved, distributed, and updated. Predictable quality, less drift, better compliance.

How to Improve ISO 9001 Skills

Make the standard breathe:

1. Understand ISO 9001 Requirements: Know the documentation clauses and what “documented information” really covers. ISO 9001:2015

2. Conduct a Gap Analysis: Map today’s practices to the standard. Fix the deltas first that impact risk and compliance.

3. Implement a Document Management System (DMS): Choose a platform with versioning, access control, and audit trails. M‑Files and Document Control tools are common fits.

4. Standardize Document Processes: Write clear procedures for creation, review, approval, issue, and change. Then actually follow them.

5. Train and Communicate: Teach roles, not just rules. Reinforce with quick guides and periodic refreshers.

6. Regular Audits and Reviews: Internal audits keep the system honest. Fix, verify, repeat.

7. Continuous Improvement: Iterate after nonconformities, changes in context, or standard updates. Small steps, steady gains.

How to Display ISO 9001 Skills on Your Resume

5. AutoCAD

AutoCAD is the drafting workhorse for 2D and 3D drawings. Document controllers don’t design with it as much as they govern it—revisions, sheet sets, file integrity, and traceability.

Why It's Important

Technical drawings are high-stakes. Proper control avoids building off stale prints, keeps teams synced, and preserves history.

How to Improve AutoCAD Skills

Speed and cleanliness matter:

1. Optimize Hardware: Meet or exceed current AutoCAD specs for smooth performance.

2. Clean Up Drawings: Use PURGE and AUDIT routinely to cut bloat and errors.

3. Use Data Links: Sync spreadsheet data cleanly instead of pasting static tables.

4. Leverage Layer Filters: Tame large files with filters for quick focus and edits.

5. Implement Sheet Sets: Centralize layouts, views, and publishing. Consistency by design.

6. Automate with AutoLISP: Shrink repetitive steps and reduce typos with small scripts.

7. Stay Updated: Upgrades bring fixes and performance gains. Don’t lag far behind.

8. Effective File Management: Enforce naming standards and a live revision log.

How to Display AutoCAD Skills on Your Resume

6. Microsoft Office

Microsoft 365 apps—Word, Excel, PowerPoint, Outlook, and SharePoint—anchor daily document creation, tracking, and communication.

Why It's Important

A Document Controller lives in these tools. Templates, tables, mail merges, tracked changes, permissions—precision turns routine into reliability.

How to Improve Microsoft Office Skills

Turn the suite into a system:

1. Use SharePoint for central libraries with versioning, approvals, and controlled access.

2. Implement OneDrive for personal work-in-progress, then promote to team libraries when ready.

3. Leverage Microsoft 365 Groups to connect Teams, SharePoint, and Outlook for each project workspace.

4. Customize Document Properties and Metadata in Word/Excel/PowerPoint to drive findability.

5. Adopt Power Automate for approvals, notifications, and routing. Less manual chasing, fewer misses.

6. Enhance Security with sensitivity labels, conditional access, and link permissions through Microsoft 365 security features.

How to Display Microsoft Office Skills on Your Resume

7. Adobe Acrobat

Adobe Acrobat manages PDFs—creation, editing, commenting, redaction, forms, OCR. It’s the lingua franca for finalized documents.

Why It's Important

PDFs travel everywhere. Acrobat ensures they’re accessible, accurate, secure, and easy to review.

How to Improve Adobe Acrobat Skills

Faster, safer, cleaner:

1. Customize Toolbars: Pin the tools your team actually uses. Adobe Support Guide.

2. Use Actions: Automate OCR, watermarking, stamping, and file optimization. Adobe Tutorial on Actions.

3. Optimize PDFs for Web: Shrink file sizes without wrecking clarity. Optimization Guide.

4. Bates Numbering: Apply unique IDs for legal and audit-heavy sets. Bates Numbering Basics.

5. Enable Commenting: Allow Reader users to annotate, so feedback flows freely. Enable Commenting.

6. Cloud Integrations: Connect to OneDrive, SharePoint, or other storage for easier sharing. Cloud Integration.

7. Use Redaction Tools: Permanently remove sensitive content the right way. Redaction Guide.

8. Leverage OCR: Turn scans into searchable, selectable text. OCR Explained.

How to Display Adobe Acrobat Skills on Your Resume

8. Oracle Primavera

Oracle Primavera (P6 for schedules, Unifier for workflows and documents) supports complex, multi-stakeholder projects—planning through closeout.

Why It's Important

Document Controllers gain structured control over submittals, RFIs, revisions, and approvals—all aligned to project milestones.

How to Improve Oracle Primavera Skills

Tighten the handoffs:

1. Use Document Management Features: Organize, track versions, and lock down approvals in Unifier. Primavera Unifier resources are a strong reference.

2. Automate Workflows: Configure review cycles and escalation rules so nothing stalls. Oracle workflow guidance can help shape them.

3. Enhance Collaboration: Give stakeholders real-time access with roles and permissions that match responsibilities.

4. Integrate with Other Systems: Connect scheduling, cost, and document systems to reduce double entry.

5. Training and Support: Provide structured training and certify key users to maintain consistency.

6. Stay Current: Patch and upgrade to capture fixes and new features.

How to Display Oracle Primavera Skills on Your Resume

9. SAP Document Management

SAP DMS lets you store, classify, and control documents while linking them to SAP objects—materials, equipment, projects. It’s document control embedded in business processes.

Why It's Important

One source of truth. Version control, change histories, and access governance tied to the data the business runs on.

How to Improve SAP Document Management Skills

Clarity and connection:

1. Optimize Document Structuring: Use document types, numbers, and statuses consistently. SAP DMS organization pays off long term.

2. Implement Workflow Automation: Route approvals and notifications automatically to shrink cycle times.

3. Integrate with Other Systems: Sync with PLM, CAD, and external repositories to keep context intact.

4. Regular Training and Support: Train by role (creators, approvers, viewers). Use SAP Learning resources for depth.

5. Data Security and Compliance: Apply role-based access, retention policies, and audit logs.

6. Continuous Improvement: Review usage patterns and refine templates, metadata, and workflows with user feedback.

How to Display SAP Document Management Skills on Your Resume

10. Laserfiche

Laserfiche is a document management and process automation platform—capture, classify, route, and retrieve with strong governance.

Why It's Important

It helps document controllers standardize workflows, keep records compliant, and surface the right file fast, even at scale.

How to Improve Laserfiche Skills

Make the machine do the heavy lifting:

1. Automate Workflows: Use Laserfiche Workflow for routing, approvals, and archiving. Laserfiche Workflow Guide.

2. Implement Document Templates: Enforce metadata standards with templates for instant consistency. Template Creation.

3. Optimize Search: Configure fields, tags, and full-text indexing for pinpoint retrieval. Search Optimization.

4. Enhance Security: Set permissions thoughtfully and review them often. Security Management.

5. Regular Training: Keep users current via training and webinars. Laserfiche Training.

6. Use Laserfiche Mobile: Capture and approve on the go to prevent bottlenecks. Laserfiche Mobile.

How to Display Laserfiche Skills on Your Resume

11. Quality Management

For a Document Controller, quality management means documents are correct, current, approved, and retrievable—every time. No guesswork, no missing links.

Why It's Important

It underpins compliance, reduces process variation, and supports decision-making with reliable information.

How to Improve Quality Management Skills

Turn policy into practice:

1. Standardize Processes: Define creation, review, approval, issuance, and change. ISO 9001:2015 provides a solid framework.

2. Controlled Access: Restrict sensitive content by role and project. Microsoft SharePoint permission models work well here.

3. Regular Reviews and Audits: Time-box periodic checks and follow up with corrective actions. Reference auditing best practices (e.g., ASQ).

4. Feedback Loop: Collect user feedback with short surveys and retrospectives. Close the loop visibly.

5. Training and Development: Keep training short, role-based, and recurring. Platforms like LinkedIn Learning can help.

6. Leverage a DMS: Use purpose-built systems (e.g., M‑Files) for tighter control, traceability, and reporting.

How to Display Quality Management Skills on Your Resume

12. Information Governance

Information Governance is the framework for how documents and data are created, classified, protected, retained, and disposed. It’s policy and practice stitched together.

Why It's Important

It reduces risk, enforces compliance, and boosts data quality—so the right information reaches the right people at the right time.

How to Improve Information Governance Skills

Build a system that lasts:

1. Develop Clear Policies: Cover creation, classification, access, retention, and disposal. ARMA International offers strong references.

2. Implement Classification Schemes: Use consistent taxonomies and retention classes. AIIM guidance can help shape them.

3. Adopt a DMS: Select a platform with audit trails, security labels, and lifecycle workflows. Review independent analyses for vendor comparisons.

4. Ensure Compliance and Security: Align with ISO standards and relevant regulations. Bake controls into daily work.

5. Train and Educate Staff: Explain the why, not just the rules. Institutes focused on document control provide useful curricula.

6. Continuous Improvement: Reassess annually or after major changes. PMI-style continuous improvement practices translate well here.

How to Display Information Governance Skills on Your Resume